Privacy

We take every step to ensure that your data is used ethically and that includes making sure that you know exactly what data we collect, and what we do with it. That means that instead of a bunch of legalese, we've provided this information in an easy, human-readable form below.

Please note that we are a completely non-profit community. We have no interest in selling your data, or shipping it off to third parties. Our community is entirely volunteer-run - it does not have any form of monetary income whatsoever - and we believe that this is how it should be.

Data collection

Please note that data marked with blurple text below is not automatically removed. We need to hold onto this information in order to maintain infraction records and ensure the smooth running of our community.

What we collect When it's collected What it's used for Who can access it
Discord user ID When you join the community. Statistics, infractions Administrative staff
Discord username and discriminator When you join the community, and when it changes. Display purposes (alongside ID in staff areas, public profiles)
Discord avatar URLs When you join the community, and when it changes. Display purposes (alongside ID in staff areas, public profiles)
Assigned roles on Discord Whenever your roles are updated. Access control for the site, infractions, role restoration after kicks Administrative staff
Messages sent on Discord When you send a message. Stored in memory by the bot for processing temporarily, may also end up in staff-only logging channels for the purposes of accountability and infraction management Administrative staff

Data removal

If you'd like to remove all of your personal data from our servers, all you need to do is leave the Discord server. As much of the data we collect is necessary for running our community, we are unable to offer you community membership with zero data collection.

Please note that data marked with blurple text in the table above is not automatically removed. We need to hold onto this information in order to maintain infraction records and ensure the smooth running of our community. If you are leaving the server and would like us to remove this data as well, please contact a member of staff directly.

Once you've left the Discord server, your data is removed automatically. Please note that for the sake of data integrity and moderation purposes, we do not remove your Discord user ID from our database - but we do anonymize your data as far as possible.

Changelog

  • May 20th, 2019

    We're no longer tracking anything related to Code Jams. Our data collection is now strictly limited to data available through your Discord user. Because we believe it now falls to Discord to ensure they have your consent for collecting this data, we no longer collect explicit consent.

  • July 27th, 2018

    As we're replacing Rowboat (the bot we use for moderation), we need to hold onto some of your data - even after you've left the server. This is necessary to ensure the smooth running and security of our community.

  • July 3rd, 2018

    While we don't collect your email addresses, they are visible on GitLab if you email an issue directly to our [email protected] email address, but only to staff.

  • June 7th, 2018

    We no longer collect GitHub usernames - instead, we collect GitLab usernames. Additionally, we now collect user avatar URLs for display purposes.

  • June 5th, 2018

    Rectified an omission in the old privacy policy, where the system information you provide as part of a code jam signup wasn't mentioned.

  • May 31st, 2018

    We no longer collect your date of birth, and all collected dates of birth have been removed from our database. The reason for this is that Discord itself already complies with GDPR - and in order for you to sign up for a code jam, you must already have a Discord account.

  • May 20th, 2018

    Completed the first version of our privacy policy. We also updated our OAuth scopes for Discord logins - we no longer collect your email, or get the access to join you to servers automatically. All collected emails have also been removed from the database.